2022 Parish Council Minutes of Meetings

Normanby by Spital

Parish Council Meeting

5 September 2022 19:30

Bottle and Glass, Normanby By Spital

Normanby By Spital Parish Council met on 5th September 2022 in the Bottle And Glass at 7.30pm.

Chaired by Cllr Firth

Also Present : Cllrs Creek, Elliott, Martin, Moulson

2 Members of the public.

A member of the public indicated he was pleased to see some of the previously reported issues at the bottom of Front Street and Normanby Cliff Road had been addressed but there is still some work to do. The gully’s still need addressing and the road surface is causing damage to vehicles.

DRAFT NOTES

Meeting commenced at 19:40

76/2022  To receive reports from County & District Councillors & Police, if present

               The police report was noted. There were 8 incidents in total of which details cannot be given due to GDPR. PCSO Law thanked the residents for reporting incidents through the 111 number, all of which had been dealt with.

               No report from Cllr Bunney

77/2022  Apologies for Absence  - To receive and accept apologies where valid reasons for absence have been given to the  Parish Clerk prior to the meeting. – Cllr Widdison sent his apologies. – Resolved to accept the apologies.

78/2022  To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation No interest declared.

79/2022  To approve as a correct record the notes of following meetings of the Parish Council and to authorise the Chairman to sign the official minutes

a. Meeting held on 4 July 2022 – Resolved as a true record.

b. Meeting held on 8 August 2022 – Resolved as a true record.

80/2022  To note the resignation of Cllr Clinch

               Thanks are noted for the contribution he made to the council.

On 9th September council will be advised by WLDC if an election has been called. Appropriate steps will be taken depending on the outcome.

81/2022  Policies & Documents

               Cllr Elliot proposed to move Dignity at Work and Internal Controls Policies to the next meeting.

a. To resolve to accept the following

i. Dignity at Work Policy - deferred

ii. Internal Controls - deferred

iii. Standing Orders – Resolved to accept

             iv.Co-option Policy – Resolved to accept

b. To discuss D&G Policy - deferred

Resolved to leave the adoption of the D&G Policy until Cllr Elliot has completed the training – “How to be an Employer”

82/2022  Personnel Matters

a. To note the Clerks passing of probationary period.

               Thanks given for contribution over the last 6 months and the work completed regarding the AGAR and the policies.

b. To appoint an additional member to the Personnel Committee.

                              Due the resignation of Cllr Clinch a new member is sought to make up the committee. Resolved to accept Cllr Martin to the position.

83/2022  Discuss access to nbyspc@gmail.com account

                              Further to discussion at the meeting on July 19th 2022. It was resolved to reinstate the Chairs access to the nbyspc@gmail.com account. The clerk agreed to provide the information without delay.  

84/2022  Facebook

a. Resolve to setup a Facebook page

               Cllr Elliot brought this to the agenda as this was a good medium for advertising events by the Parish Council. Resolved to set this up.

b. To appoint administrators for the Facebook Page

               Cllr Elliott agreed to administer the Page with clerk as backup. All were in favour

85/2022  To note Highways Matters

               Footpaths have now been completed in Owmby and some of Normanby to a good standard.

86/2022  Discuss Planning Applications  

a. Ref 045462 – This council has no objections and the clerk will update WLDC accordingly.

87/2022  CPC Update

a. Note ROSPA Report – Cllrs Creek and Moulson have looked at the required work highlighted by the report. All items are a low risk but there are some issues with trip hazards which need addressing. Play equipment – some bolts are not as tight as needed which will be addressed.  A new gate is required at Highgate Lane end.

b. Resolve to accept existing DBS Checks for Cllrs Moulson and Leah and also Mrs B Moulson. – Resolved to accept.

c. Resolve to appoint a responsible person to carry out monthly safety checks of the Community Park – Cllr Moulson carries out monthly checks and will report back to the council if there are any concerns – he is happy to continue this. Resolved to appoint Cllr Moulson.

d. Resolve to agree Community Park 5 year plan be referred  to as  “Strategic Plan” for the basis of Grant applications and to add a sub title to indicate that it is dependent upon grants and fund raising. – Resolved to accept the change.

e. Resolve to increase the budget allocation for the swings in order that suitable ones can the obtained. – Resolved to increase the budget allocation for the swings to make up the shortfall.

Discussion took place regarding the swings and why they are for small children. Swings for older children are in the future plans of the CPC.

88/2022  To note progress with land purchase proposal – Joint councils met and discussed the proposal from Mr Jamie Marshall. WLDC indicated planning permission would be required. 3 quotes have been obtained for valuing the land. Mr Marshall has agreed to cover the cost of the valuation which will take place on 15th September. The Joint Parish Councils of Normanby by Spital and Owmby by Spital as owners of the land have an obligation to ensure the best price is achieved and the land should be sold on the open market.

89/2022  Training –

a. To resolve that Cllr Elliott may attend LALC First Aid Training at a cost of £60

               Resolved

b. To note that the Clerk and Cllrs Creek, Elliott, Moulson and Widdison will attend GDPR training on 8th November under the LALC ATS Scheme

               Noted

c. To resolve that Cllrs Creek, Elliott, Moulson and Widdison will attend Councillor Training under the LALC ATS Scheme (with a cost of £10 per head for delegates attending full day courses with lunch)

               Resolved

89/2022  Finance Matters

a. Resolve to delegate responsibility to the clerk to process scheduled payments for approval as per the list provided and within agreed budgets. –

Resolved

b. Election of a Finance and Audit sub committee

               Cllrs Elliott, Firth and Moulson will form the committee. – All in favour.

c. To note the correspondence concerning the External Auditor Appointment Arrangements

               All in favour of staying opted in

d. Resolve to donate £250 to the CPC to enable the CPC to assign funds to Swings and Electric and leave a contingency for events. Both OPC and NPC will donate £250 each. Resolved.

90/2022  Balance b\f - £5886.61

Receipts –  

Payments to be approved retrospectively

Other payments to be approved

Resolved to

Balance c/f £5146.05

91/2022 17. Date of next meeting – 7 November 2022

Finance and Audit Committee to meet on 11th October.

There being no further matters to discuss the meeting closed at 20:19